Sharing & Exporting Expense Reports

Sharing Your Expense Submission Link

Each organization gets a unique URL for public submissions. The easiest way to get it is to go to Expense Reports > Share > Link tab and copy the link. It follows this pattern:

https://beekeeper.futurefund.com/org/<your-expense-id>/expenses

Anyone with this link can submit an expense report without a BeeKeeper account — see Expense Reports for what they’ll see.

QR Code Sharing

BeeKeeper generates a QR code for your expense submission URL:

1. Go to Expense Reports
2. Click Share
3. Display or download the QR code

Print QR codes on:

• Event flyers and signage
• Volunteer packets
• Meeting handouts

You can also share the URL directly:

• In newsletters
• On your organization’s website
• Via email or messaging

Mobile App Links

The same Share panel has a Mobile tab with download links for ReimburseBee, BeeKeeper’s free iOS and Android app for submitting expense reports and receipts from a phone.

Exporting Expense Reports

Export individual expense reports as PDF:

1. Open the expense report
2. Click Download PDF
3. A formatted PDF downloads with all expense items, receipts, and approval status

PDFs are ideal for board packets, audit documentation, and reimbursement records.