What It’s For

A Bring It! event is a sign-up sheet for things. You list what’s needed, guests claim what they’ll bring, and each item disappears from the list once it’s covered. Use it for potlucks, class parties, teacher appreciation weeks, snack bars, and supply drives.

Setting One Up

1. Go to Events > Create Event.
2. Choose Bring It! and click Next.
3. Fill in the title, description, date, and location.
4. Under Items, add everything you need.
5. Click Finish.

Building the Item List

Each item has two settings:

Click Add Item for another row. Drag the handle on the left to reorder — guests see the list in the order you set. Click the trash icon to remove a row.

A guest can claim more than one spot of an item, so Qty is the total you need, not the number of people. A few examples:

• Toilet paper, Qty 40 — one parent can claim 20, another 12, another 8, and then it’s covered
• Folding table, Qty 2 — two tables, however the guests split them up
• Bottled water, Qty 0 — unlimited, as many people as want to can bring it
• Sheet cake, Qty 1 — exactly one person brings it

What Guests See

Guests open the link and see your header image across the top, shown whole and never cropped. Below it are a small Bring it label with a count such as “3 of 12 spots filled,” your title and description, the date and time, and the location. An address comes with a Get directions link that opens Google Maps. A web address shows as Online, with the link underneath.

Under What can you bring? is your item list. Each item shows where it stands on the right:

Once someone claims an item, their initials appear beside it and “Claimed by” with their name appears under it, so people can see the list filling up. Covered items are greyed out with a green check mark and can’t be selected.

Guests check one or more items and click Bring It!. The button stays greyed out until at least one item is checked.

Bringing More Than One

When a guest checks an item that needs more than one, a − / + stepper appears. They set how many they’ll bring. It stops at however many are still open, so “I’ll bring 20 of the 40 rolls” works, but they can’t claim more than what’s left. On an item with no limit, one guest can claim up to 10. The item’s row, the summary, and the confirmation email all show the number, such as “Toilet paper ×2.”

A small window opens titled Almost done — who should we thank? It lists what they’re bringing and the event name, then asks for their name and email address. They click Bring it to finish, or Cancel to go back and change something.

They get a confirmation email listing what they signed up for, with a calendar file attached. The confirmation page has an Edit Response button if they need to change what they’re bringing. It brings back the item list with their items checked and an Update Response button. To change how many they’re bringing, they adjust the stepper. To give an item back, they uncheck it and click Update Response. They can give back everything this way, and the items open up for someone else.

Once every item is full, the event shows “Looks like everything is covered for this event!” and stops taking sign-ups. The list stays on the page so guests can still see who’s bringing what.

Reading the Results

Click the Entries tab. Responses are grouped by item, so you can see at a glance who’s bringing what, and how many each person claimed.

Click Download for a spreadsheet with Name, Email, Item, Quantity, Message, and Response Date. There is one row for each item someone claimed, so a person who claimed three items appears on three rows. That makes it easy to total a quantity or filter by item in your spreadsheet. Someone who gave everything back still appears, with the Item and Quantity cells empty.

To free up an item, delete that person’s response from the Entries tab and the item opens back up.

Changing the List Later

You can add items at any time — open the event, click Edit, and click Add Item. Existing sign-ups aren’t affected.

Raising an item’s Qty opens more spots. Lowering it below the number already claimed doesn’t remove anyone; it just means no one new can claim it.

Running the same list again? Click Duplicate beside Edit to copy the event to a new date. Your items come along, the claims don’t. See Events.