Sharing and Invitations

The Share Tab

Open your event and click Share. Everything you need to get people to your event is here:

Option	What it does
Copy Link	Copies your event’s web address to paste anywhere
Paste Emails	Paste a list of addresses and HelpOut emails the invitation
Select from Address Book	Invite a saved contact list in one click
Download QR Code	Downloads a QR code image you can print or project

Below the buttons is the list of every invitation sent for this event and what happened to it.

Sharing a Link

Click Copy Link and paste it into a text message, a group chat, a class newsletter, or a social post. Anyone with the link can open the event and respond — no account, no sign-in.

This is usually the fastest way to reach a group that already has a chat thread.

Emailing Invitations

Click Paste Emails.
Paste your addresses, one per line.
Click Next.
Review what HelpOut found, then click Send.

The review step sorts the addresses into three groups before anything is sent:

Sending — valid addresses that will be invited
Skipping duplicates — addresses already invited to this event
Skipping invalid — addresses that aren’t formatted like email addresses

Only the valid ones are emailed. Nothing goes out until you click Send on the review screen, so it’s safe to paste a list and see what HelpOut makes of it.

Pasting a column straight out of a spreadsheet usually works — one address per row becomes one address per line. If you’re pasting from a document, check that the addresses aren’t all on one line.

Inviting from an Address Book

Click Select from Address Book.
Check one or more address books.
Click Send Invitations.

Everyone in the books you checked is invited. Anyone already invited to this event is skipped, so you can add new members and re-send to the whole list without duplicates. See Address Books.

QR Codes

Click Download QR Code to get a PNG image of a code pointing at your event. Put it on a flyer, a poster by the door, a slide at back-to-school night, or the bottom of a printed newsletter. Anyone who scans it with a phone camera lands on your event page.

What the Invitation Looks Like

Invitations arrive with the subject You’re Invited!, and contain your event’s title, description, header image, date, and a button to open the event. Replies go to your email address.

Tracking Invitations

The Share tab lists every invitation with its status:

Status	Meaning
The email was delivered.	It reached their mail server.
The email was delivered and opened.	They opened it.
A link was clicked.	They clicked through to your event.
The recipient responded to the event.	They responded — nothing more needed from you.
The email could not be delivered.	It bounced. Usually a typo or a closed account.
The recipient marked the email as Spam.	Don’t re-send to this address.
The recipient unsubscribed from future emails.	They opted out.

Open tracking isn’t exact — some mail apps block the signal, so a delivered invitation may never register as opened even though it was read. Bounces are reliable: if an address bounces, fix it in your address book before the next event.

Invitations and messages are different things. An invitation asks someone to respond; a message goes only to people who already have. Inviting someone again doesn’t send them a message, and sending a message doesn’t reach anyone who never responded. See [Messaging](/helpout/messaging/index).