What It’s For

A Show Up! event answers one question: who is coming, and how many people are they bringing? Use it for back-to-school night, a team meeting, a family game night, or any event where you need a headcount but not a list of assignments. If space is limited, you can set an attendance limit.

Setting One Up

1. Go to Events > Create Event.
2. Choose Show Up! and click Next.
3. Fill in the details and click Finish.

Limiting Attendance

Only have room for 60? Enter 60 in Attendance Limit. You can add or change it any time by clicking Edit on the event.

• Only Yes answers count toward the limit, and each one counts everyone in the guest’s headcount. A family answering Yes for 4 uses 4 spots.
• Maybe and Sorry, can’t make it never use up spots, and they stay open even when the event is full.
• Guests see how many spots are left, such as “12 spots left,” and the headcount picker stops at the number remaining. If a guest asks for more than is left, they’ll see a message with how many spots remain for their group.
• When the event is full, the page says so, shows “No spots left,” and Yes, I will attend is switched off.
• Someone who already said Yes can always keep or lower their headcount, even if you lower the limit after they respond. They only need room to raise it.
• When two guests try to take the last spot at the same moment, only one gets it.

Your Entries tab shows the running total, such as “42 of 60 spots taken.” Leave the field blank to take away the limit.

What Guests See

Guests open the link and see your header image across the top, shown whole and never cropped. Below it are a small RSVP label, your title and description, the date and time, and the location:

• An address comes with a Get directions link that opens Google Maps.
• A web address shows as Online, with the link underneath.

Once people start answering, a line beside the RSVP label shows the running headcount, such as “12 going · 3 maybe.” Those numbers count attendees, not responses.

Under Will you be there?, guests:

1. Pick Yes, I will attend, Maybe, or Sorry, can’t make it. Yes, I will attend is selected to start.
2. Tap – or + under Bringing anyone? to set how many are coming, 1 through 10, including themselves. If you set an attendance limit, the top number is however many spots are left, up to 10.
3. Add an optional Message for the host.
4. Click Respond.

A small window opens titled Almost done — who’s replying? It repeats their answer and the event name, then asks for their name and email address. They click Send RSVP to finish, or Cancel to go back and change something.

Beside the Respond button, small circles show the initials of the first few people who have responded, with a +number for everyone else.

They don’t need an account and they don’t need to sign in.

After they respond they land on a Thank You! page confirming the date, with buttons to Edit Response if their plans change or add a New Response for someone else in the family. Edit Response brings back the event page with their answers filled in and an Update Response button.

Once the event date passes, the page shows “This event has passed. Please contact the host for more information.” and stops taking RSVPs.

Confirmations and Reminders

On responding, the guest gets a confirmation email with a calendar file attached, so the event drops straight into Apple Calendar, Google Calendar, or Outlook. Replies to that email go to you.

Within 12 hours of the event, HelpOut sends a reminder email to everyone who answered Yes or Maybe. People who answered No are not reminded. This happens automatically — there is nothing to turn on.

Reading the Results

Click the Entries tab. At the top you’ll see three counts — Yes, Maybe, and No — followed by responders grouped under each heading. If you set an attendance limit, you’ll also see how many spots are taken.

The Yes and Maybe counts are totals of the number of attendees everyone entered, not a count of responses. Two families answering Yes with 4 attendees each shows as 8.

Each response shows the guest’s name, email address, and any message they left. Click Download to get everything as a spreadsheet with Name, Email, RSVP, Message, Attendees, and Response Date.

The page refreshes on its own as answers arrive, so you can leave it open during a push.

Need to run the same RSVP again? Use Duplicate beside Edit. The attendance limit comes along, the responses don’t. See Events.