Show Up! (RSVP Events)
What It’s For
A Show Up! event answers one question: who is coming, and how many people are they bringing? Use it for back-to-school night, a team meeting, a family game night, or any event where you need a headcount but not a list of assignments.
Setting One Up
- Go to Events > Create Event.
- Choose Show Up! and click Next.
- Fill in the details and click Finish.
| Field | Notes |
|---|---|
| Event Title | Required |
| Event Description | What people should know before they answer |
| Header Image | Optional banner, 1200x500 works best |
| Event Date/Time | Required |
| Location | Optional. Becomes a Google Maps link for guests, or paste a web address for a virtual event. |
What Guests See
Your guests open the link and see your title, image, description, date, and location, followed by an RSVP form:
- Yes, I will attend / Maybe / Sorry, can’t make it
- Number of Attendees — 1 through 10, including themselves
- Their name and email address
- An optional message to you
They don’t need an account and they don’t need to sign in.
After they respond they land on a thank-you page confirming the date, with buttons to Edit Response if their plans change or add a New Response for someone else in the family.
Confirmations and Reminders
On responding, the guest gets a confirmation email with a calendar file attached, so the event drops straight into Apple Calendar, Google Calendar, or Outlook. Replies to that email go to you.
Within 12 hours of the event, HelpOut sends a reminder email to everyone who answered Yes or Maybe. People who answered No are not reminded. This happens automatically — there is nothing to turn on.
Reading the Results
Click the Entries tab. At the top you’ll see three counts — Yes, Maybe, and No — followed by responders grouped under each heading.
The Yes and Maybe counts are totals of the Number of Attendees everyone entered, not a count of responses. Two families answering Yes with 4 attendees each shows as 8.
Each response shows the guest’s name, email address, and any message they left. Click Download to get everything as a spreadsheet with Name, Email, RSVP, Message, Attendees, and Response Date.
The page refreshes on its own as answers arrive, so you can leave it open during a push.
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