What It’s For

A Show Up! event answers one question: who is coming, and how many people are they bringing? Use it for back-to-school night, a team meeting, a family game night, or any event where you need a headcount but not a list of assignments.

Setting One Up

1. Go to Events > Create Event.
2. Choose Show Up! and click Next.
3. Fill in the details and click Finish.

What Guests See

Guests open the link and see your header image across the top, shown whole and never cropped. Below it are a small RSVP label, your title and description, the date and time, and the location:

• An address comes with a Get directions link that opens Google Maps.
• A web address shows as Online, with the link underneath.

Once people start answering, a line beside the RSVP label shows the running headcount, such as “12 going · 3 maybe.” Those numbers count attendees, not responses.

Under Will you be there?, guests:

1. Pick Yes, I will attend, Maybe, or Sorry, can’t make it. Yes, I will attend is selected to start.
2. Tap – or + under Bringing anyone? to set how many are coming, 1 through 10, including themselves.
3. Add an optional Message for the host.
4. Click Respond.

A small window opens titled Almost done — who’s replying? It repeats their answer and the event name, then asks for their name and email address. They click Send RSVP to finish, or Cancel to go back and change something.

Beside the Respond button, small circles show the initials of the first few people who have responded, with a +number for everyone else.

They don’t need an account and they don’t need to sign in.

After they respond they land on a Thank You! page confirming the date, with buttons to Edit Response if their plans change or add a New Response for someone else in the family. Edit Response brings back the event page with their answers filled in and an Update Response button.

Once the event date passes, the page shows “This event has passed. Please contact the host for more information.” and stops taking RSVPs.

Confirmations and Reminders

On responding, the guest gets a confirmation email with a calendar file attached, so the event drops straight into Apple Calendar, Google Calendar, or Outlook. Replies to that email go to you.

Within 12 hours of the event, HelpOut sends a reminder email to everyone who answered Yes or Maybe. People who answered No are not reminded. This happens automatically — there is nothing to turn on.

Reading the Results

Click the Entries tab. At the top you’ll see three counts — Yes, Maybe, and No — followed by responders grouped under each heading.

The Yes and Maybe counts are totals of the number of attendees everyone entered, not a count of responses. Two families answering Yes with 4 attendees each shows as 8.

Each response shows the guest’s name, email address, and any message they left. Click Download to get everything as a spreadsheet with Name, Email, RSVP, Message, Attendees, and Response Date.

The page refreshes on its own as answers arrive, so you can leave it open during a push.