What Payouts are

When a membership is sold through FutureFund, the dues are split among the different PTA levels. Your council, district, and state PTA each receive their share. The Payouts area is where FutureFund Connect sends that money to you, automatically, by direct deposit to your bank account.

You do not have to chase down checks or do any manual math. Each membership sale is split according to your PTA’s dues structure, and the correct amounts are routed to the right level. This is what we call dues apportionment.

Open Payouts from the navigation bar under your organization’s name.

Who can receive payouts

Payouts are available to councils, districts, and state PTAs. Individual units are not set up to receive payouts this way, so there’s no Payouts option in a unit’s navigation.

This article is written for councils and districts. The Payouts area works the same way at the state PTA level.

A quick note: dues apportionment currently applies to memberships sold through FutureFund.

Before you’ve set up

Until your organization has configured payouts, opening Payouts shows a welcome page explaining how dues apportionment works, with a Get Started button and a short FAQ. Once you’ve set up, that page is replaced by your payout history.

Setting up your bank account for the first time

Setup is quick and free, and you only do it once. You will need your organization’s bank routing number and account number. Have a check handy. The numbers must come from a printed check, not a deposit slip.

1. Go to the Payouts area for your council or district.
2. If you have not set up payouts yet, you will see a welcome page. Select Get Started.
3. On the Configure Payouts page, review your organization’s legal name and EIN shown at the top.
4. Enter your Bank Routing number.
5. Enter your Bank Account number. A picture of a blank check is shown to help you find the right numbers.
6. If the address we have on file for your organization is a PO Box, you’ll also be asked for a physical street address to use for banking. Our payment processor can’t accept a PO Box for deposits. This does not change your organization’s mailing address.
7. Review the agreement note. By submitting the form, you agree to the Stripe Services Agreement (FutureFund uses Stripe to send deposits safely).
8. Select Setup Payouts.

When it saves, you will see a message confirming your organization is now set up to receive payouts.

This one-time setup is only available before your organization has ever configured payouts. Once it’s done, see below for how to change your bank details.

Changing your bank account once payouts are set up

Once your council, district, or state PTA is receiving payouts, changing the bank account is no longer something you do yourself on the settings page — even the president or treasurer with full edit access won’t find an edit form there. Redirecting where your organization’s money lands is sensitive, so it’s handled as a deliberate, verified process with FutureFund Support instead.

There’s an Update Bank button at the top of the Payouts page. Clicking it doesn’t open a form — it opens a short note explaining the process and pointing you at support@futurefund.com. Here’s how it works:

1. Contact FutureFund Support and let us know you’d like to change the bank account for your state, district, or council’s payout.
2. We confirm you’re authorized to make changes for your organization.
3. We send you a secure link.
4. Open the link while signed in to FutureFund Connect with the account the link was sent to, then enter your new routing and account numbers. As with initial setup, these need to come from a voided check, not a deposit slip.
5. The link works one time only and expires after 48 hours. If it expires before you use it, just reply to your support ticket and we’ll send a new one. If someone else at your organization opens it, or your access has changed, the link declines rather than proceeding.
6. Once the change is saved, your president and treasurer are both emailed a notice confirming the update — a security check so your board always knows when payout details change, even if they weren’t the one who requested it.

The new details sync to Stripe automatically, so your next monthly deposit lands in the new account. This doesn’t change your payout schedule — deposits still arrive monthly.

Prefer a check instead?

If your council or district does not want to provide bank account information, that is no problem. A check for your share of the dues can be issued each month instead of direct deposit. Reach out to support if you would like to go this route.

When deposits arrive

Deposits are sent on the 25th of each month, directly to the bank account you set up. Each deposit comes with details showing exactly where the money came from, so everything stays transparent.

There is no added cost to your organization to use this feature.

Your Payouts summary

Once there’s been any activity, three figures sit at the top of the Payouts page:

• Memberships — how many memberships have been counted for your organization.
• Dues Paid — how much has already been sent to you.
• Dues Owed — how much is accrued but not yet deposited.

A line underneath tells you how current the “owed” figure is, so you know exactly what point in time you’re looking at.

State PTAs: if your state remits a share onward to National PTA, a note appears here reminding you that National’s portion is collected on their behalf and included in your deposit — your PTA is responsible for sending that portion on. When a deposit carries more than one recipient, a small table breaks the totals out by recipient with a totals row.

Viewing your payout history

Below the summary, Payout History lists every deposit, newest first. For each one you will see:

• Date the payout was made
• Status
• Amount

If you do not have any deposits yet, you will see a “Waiting for payouts…” message. That simply means none have been sent so far.

What the statuses mean

Each payout shows one of these statuses:

• Pending — the payout has been created and is being prepared.
• In Transit — the money is on its way to your bank.
• Paid — the deposit has landed in your account.
• Failed — the deposit could not be completed (for example, a bank detail issue). Contact support if you see this.
• Canceled — the payout was canceled.

Payout details and reconciliation

To see what makes up a deposit, select View next to any payout. The Payout Details page shows a summary at the top (date, amount, and status) and then a per-unit breakdown.

For each row in the payout you will see:

• Unit name, with its district and council underneath — each one a link, so you can jump straight to the organization.
• Recipient — which PTA level that portion of the money is for.
• Amount that row contributed.
• Memberships — the number of memberships counted.

This breakdown is your reconciliation report. It shows exactly which units and how many memberships add up to the total deposit, so you can match the money in your bank account to the right sources.

Exporting a payout

On the Payout Details page, select Export to download the breakdown as a spreadsheet. This is handy for your treasurer’s records or for sharing with your board.

Need help?

If you have questions about a deposit or your setup, reach out to our support team. We are happy to help you stay compliant without the stress.