What Payouts are

When a membership is sold through FutureFund, the dues are split among the different PTA levels. Your council, district, and state PTA each receive their share. The Payouts area is where FutureFund Connect sends that money to you, automatically, by direct deposit to your bank account.

You do not have to chase down checks or do any manual math. Each membership sale is split according to your PTA’s dues structure, and the correct amounts are routed to the right level. This is what we call dues apportionment.

Who can receive payouts

Payouts are available to councils, districts, and state PTAs. Individual units are not set up to receive payouts this way.

This article is written for councils and districts. The Payouts area works the same way at the state PTA level.

A quick note: dues apportionment currently applies to memberships sold through FutureFund.

Setting up your bank account (one time)

Setup is quick and free, and you only do it once. You will need your organization’s bank routing number and account number. Have a check handy. The numbers must come from a printed check, not a deposit slip.

1. Go to the Payouts area for your council or district.
2. If you have not set up payouts yet, you will see a welcome page. Select Get Started.
3. On the Configure Payouts page, review your organization’s legal name and EIN shown at the top.
4. Enter your Bank Routing number.
5. Enter your Bank Account number. A picture of a blank check is shown to help you find the right numbers.
6. Review the agreement note. By submitting the form, you agree to the Stripe Services Agreement (FutureFund uses Stripe to send deposits safely).
7. Select Setup Payouts.

When it saves, you will see a message confirming your organization is now set up to receive payouts.

Updating your bank details later

If you ever need to change your bank information:

1. Go to the Payouts area and open the settings to edit payouts.
2. Re-enter your Bank Routing and Bank Account numbers. For your security, the existing numbers are not shown, so you will type them in again.
3. Select Update Payouts to save.

Your bank details are encrypted and stored securely.

Prefer a check instead?

If your council or district does not want to provide bank account information, that is no problem. A check for your share of the dues can be issued each month instead of direct deposit. Reach out to support if you would like to go this route.

When deposits arrive

Deposits are sent on the 25th of each month, directly to the bank account you set up. Each deposit comes with details showing exactly where the money came from, so everything stays transparent.

There is no added cost to your organization to use this feature.

Viewing your payout history

The Payouts page lists every deposit, newest first. For each one you will see:

• Date the payout was made
• Status
• Amount

If you do not have any deposits yet, you will see a “Waiting for payouts…” message. That simply means none have been sent so far.

What the statuses mean

Each payout shows one of these statuses:

• Pending — the payout has been created and is being prepared.
• In Transit — the money is on its way to your bank.
• Paid — the deposit has landed in your account.
• Failed — the deposit could not be completed (for example, a bank detail issue). Contact support if you see this.
• Canceled — the payout was canceled.

Payout details and reconciliation

To see what makes up a deposit, select View next to any payout. The Payout Details page shows a summary at the top (date, amount, and status) and then a per-unit breakdown.

For each unit included in the payout you will see:

• Unit name
• Amount that unit’s memberships contributed
• Memberships — the number of memberships counted

This breakdown is your reconciliation report. It shows exactly which units and how many memberships add up to the total deposit, so you can match the money in your bank account to the right sources.

Exporting a payout

On the Payout Details page, select Export to download the per-unit breakdown as a spreadsheet. This is handy for your treasurer’s records or for sharing with your board.

Need help?

If you have questions about a deposit or your setup, reach out to our support team. We are happy to help you stay compliant without the stress.