How it works
When Student ID Verification is used, registering parents will be required to enter the student ID and the student’s last name to register a student. When a match is found, the student’s first name, middle name, grade, and teacher (if available) will be populated in their student record. The parent will not need to supply this information.
Prior to registration, an administrator will load the student IDs used for verification into FutureFund.
Student ID Management
Student IDs can be uploaded or manually managed in FutureFund by navigating to Students > Setup, then clicking on the Manage Student IDs link in the Student ID Management section.
Configuration
The Student ID feature has two options:
- Autofill student information during registration: Enables or disables this feature.
- Help Text: This text is displayed below the form field asking for the student ID to assist when the student ID is not known to the parent. For example, “Please call (925) 555-1212 if you do not know your student’s ID number.”
Bulk Loading
Links to upload and download data are available in the lower-right corner of the page under Data Management.
When uploading a file, all existing student id records will be deleted from the system if the “Delete existing data before importing file” option is selected. Students will not be deleted and will be re-linked to the student ID when the upload is complete.
File Format
The uploaded file must have six columns formatted as CSV. The teacher is optional and only applies to elementary schools. Below is a sample of what the file will look like. There is no limit on the number of rows in the file.
| Student ID | First Name | Middle Name | Last Name | Grade | Teacher |
|---|---|---|---|---|---|
| 10001 | Jane | Grace | Miller | 4 | Mrs. Kelly |
| 10002 | John | Michael | Kotler | K | Mrs. Bryce |
Notes:
- The grade must already exist in the system and use the same name as the uploaded file. Using a grade that does not exist will result in an error.
- The teacher must already exist in the system and use the same punctuation and spelling as the uploaded file. The system looks for an exact match. Using a teacher that does not exist will result in an error.
- If there is more than one grade or teacher with the same name, the system will use the first match.