Teachers
The online directory offers the ability to apply filters based on teachers. It's important to note that entering or assigning teachers is entirely optional and not a mandatory requirement for utilizing the online directory.
Managing Teachers
To manage the list of teachers:
- In the Admin, navigate to Students > Teachers
- Add, update, remove teachers as needed
Importing Teachers
FutureFund supports bulk uploading of teachers:
- In the Admin, navigate to Registration > Setup
- In the Data Services section, click on the Import Teachers link
- Select the file, click Import to continue
Notes:
- Teachers will be removed before the import if the Delete all Teachers and Student-Teacher assignments before importing file check box is selected. Note: all student-teacher assignments will be removed when this option is selected. Caution: this is a destructive operation and cannot be undone.
- Duplicates teacher names are not added, however, grades for duplicate teachers are updated. For example, if the teacher Mrs. Smith is included in the uploaded file twice, once with grade 3 and the other with grade 4, the teacher will be added wit both grades (3 and 4).
- There is no limit on the number of rows in the file.
File Format
The uploaded file must have three columns formatted as CSV. Below is a sample of what the file will look like (sample file).
| Teacher Name | Grades |
|---|---|
| Mrs. Jane | 1 |
| Mrs. John | 2, 3 |
Teacher Assignments
There are several options for assigning teachers to students:
- During registration, the parent can be asked to select the teacher’s name for each student. To enable this option, check the Ask parents to select a teacher during registration option in Students > Setup
- Manually edit the student’s record to set the teacher. This option is best for adhoc changes (see below).
- Use the FutureFund Teacher Assignment Tool (see below).
- Upload a file with the teacher assignments (see below).
Manual Teacher Assignment
Students can individually be assigned to a teacher in the registration section:
- In the Admin, navigate to Students > Students
- Click View for the student to make the assignment
- Click the Edit button
- Select the teacher, press Update Student button
Teacher Assignment Tool
Students can be assigned to teachers in bulk:
- In the Admin, navigate to Students > Setup
- In the Data Services section, click on the Assign Teacher to Students link
- For each student, select their assigned teacher
Importing Teacher Assignments
FutureFund supports bulk uploading teacher assignments:
- In the Admin, navigate to Students > Setup
- In the Data Services section, click on the Import Teacher/Student Assignments link
- Select the file, click Import to continue
Notes:
- Students must be in the same grade as the teacher.
- This operation will override any existing teacher assignments.
- Students that cannot be found will be skipped.
- If multiple students are found with the same name in the same grade as the teacher, all students will have the same teacher assignment.
- It is not possible to unassign a teacher assignment via the import tool.
- There is no limit on the number of rows in the file.
File Format
The uploaded file must have three columns formatted as CSV. Below is a sample of what the file will look like (sample file).
| Student First Name | Student Last Name | Teacher Name |
|---|---|---|
| Jane | Grace | Mrs. Keller |
| John | Michael | Mrs. Martin |