Payouts
Payout Report
Payouts can be viewed in the Admin by navigating to Orders & Payouts > Payouts.
The report shows one row for each deposit with the following columns:
| Column | Description |
|---|---|
| Date | Date of the deposit |
| Organization | The name of the organization |
| Status | Status of the deposit (Paid, In Transit, Failed, etc) |
| Amount | Amount of the deposit (negative for withdrawals) |
This report is not exportable. Click the View button to view the transactions composing the deposit.
Summary View
The summary view shows the summary of transactions by campaign. A sample is included below:
When a non-FutureFund transaction is included in the payout, the amount will be represented in the Adjustments column. FutureFund will not be able to provide additional information on the amount.
The report has the following columns:
| Column | Description |
|---|---|
| Charge | The name of the campaign in the default language. |
| Gross | The sum of the purchased items of an order. This value does not include payment information (e.g., refunds, installments, failed payments, etc) nor is it affected by canceled order items. |
| Refund | The sum of the refunded transactions. This is always a negative number. |
| Fee | The sum of the fees for a set of transactions. This could be a negative or positive number. Transaction fees are calculated for each campaign with an accuracy +/- $0.01. The transaction fee of $0.30 is distributed evenly based on the dollar amount of the items. |
| Net | Gross - Refunded Amount - Fees |
Bundle Breakdown
If a campaign is sold both inside a bundle (like a family membership package) and on its own, the campaign’s row still shows the full total — that’s the number that reconciles to your deposit. Underneath it, you’ll see smaller, indented rows that split the total by where the money came from: the name of the bundle it was sold inside, or “Purchased on its own.”
This split is informational only, so you can tell at a glance how much of a campaign’s revenue to post to which income account. It only appears for campaigns that were actually sold both ways — if every sale came in the same way, there’s nothing to split and no extra rows show up.
Exported Fields
The following columns are exported from the Export CSV (Summary) link in the right sidebar.
| Column | Description |
|---|---|
| Campaign | The name of the campaign in the default language. |
| Gross | The sum of the purchased items of an order. This value does not include payment information (e.g., refunds, installments, failed payments, etc) nor is it affected by canceled order items. |
| Refund | The sum of the refunded transactions. This is always a negative number. |
| Fee | The sum of the fees for a set of transactions. This could be a negative or positive number. Transaction fees are calculated for each campaign with an accuracy +/- $0.01. The transaction fee of $0.30 is distributed evenly based on the dollar amount of the items. |
| Net | Gross - Refunded Amount - Fees |
The following columns are exported from the Export CSV (Detail) link in the right sidebar.
| Column | Description |
|---|---|
| Payout ID | ID for the payout |
| Order Date | The date the order was placed |
| Order Number | The number of the order |
| Purchaser | The name of the person who placed the order |
| Campaign | The name of the campaign in the default language. |
| Bundle | The name of the bundle the item was sold inside, blank if it was purchased on its own. |
| Quantity | Number of units sold (donations will always be one) |
| Gross | The sum of the purchased items of an order. This value does not include payment information (e.g., refunds, installments, failed payments, etc) nor is it affected by canceled order items. |
| Refund | The sum of the refunded transactions. This is always a negative number. |
| Fee | The sum of the fees for a set of transactions. This could be a negative or positive number. Transaction fees are calculated for each campaign with an accuracy +/- $0.01. The transaction fee of $0.30 is distributed evenly based on the dollar amount of the items. |
| Net | Gross - Refunded Amount - Fees |
If any of your campaigns are sold both inside a bundle and on their own, an Export Bundle Summary link also appears under Actions in the right sidebar. It downloads a CSV with one row per campaign per source (bundle name, or “Purchased on its own”), with Charge, Refund, Fee, Sales Tax, and Net for each slice. Sum the rows for a campaign and you’ll land back on that campaign’s total from the Summary export — this file exists to show the split, not to replace the totals you already reconcile against.
Bulk Export
When reconciling many payouts, we provide a bulk export tool for the Payout summary information.
To access the bulk export tool:
- Navigate to Orders & Payouts > Payouts
- Scroll to the bottom of the page.
- Click the Data Management button in the lower-right corner
- Check the payouts you wish to export.
- Click the Export button to download the file.
- Click the Close button when done.
Recording Payouts Automatically in BeeKeeper
If your organization also uses BeeKeeper for its books, you don’t have to export payout reports and enter them by hand. Connect FutureFund to BeeKeeper from Settings > FutureFund in BeeKeeper, and each payout is recorded automatically as a journal entry — mapped to the right income account per campaign, with processing fees tracked separately if you’d like. See FutureFund Payouts in the BeeKeeper help center for setup steps.
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